High Volume Document Scanning

Find out more about the high volume secure document scanning services we provide to public and private organisations in the UK.

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Educational Institutions

Hugh Symons provide scanning services to a range of educational organisations including Schools, Colleges and Universities to digitise a variety of document types, including:

  • Student Records
  • HR Files
  • Pension Files
  • Occupational Health Files
  • Health & Safety Files
  • Finance Files
  • Buildings and Estates Files

For a number of our Local Authority clients we also scan Additional Learning Needs and Special Educational Needs files for children and adults.

Our scanning locations are Police Approved Secure Facilities (PASF) and DBS checking is carried out on all staff prior to a contract of employment being offered. A number of staff have also been vetted to Non Police Personnel Vetting (NPPV) Level 2 and Level 3.

We are fully GDPR compliant and have extensive measures and processes in place to ensure that all our premises, staff, operations and systems comply with all of the key relevant standards that our customers in Educational Institutions require, including:

  • BS 10008: Evidential Weight and Legal Admissibility of Electronic Information
  • ISO 27001: Information Security Management System
  • ISO 9001: Quality Management System
  • ISO 14001: Environmental Management System
  • Cyber Essentials Plus
  • NHS Data Security and Protection Toolkit
Private healthcare

Hugh Symons provides document scanning services to a number of private healthcare groups and hospitals. We scan a variety of documents for these organisations including Patient Records, Physiotherapy Records, Resident Files, Occupational Health Records, HR Files and Finance Files.

Collection schedules are flexible and are tailored to the needs of the hospitals – this includes ad hoc arrangements, agreed monthly or bi-monthly pick-ups or any other requirements. SLAs with each hospital provide specific turnaround times and data is delivered in the required format for each hospital or healthcare group.

Some of our private healthcare customers use Hugh Symons’ archive management software, which enables controlled access to scanned records and a user-friendly interface. Data can be viewed but not moved or amended to ensure the security and integrity of the scanned records at all times.

Hugh Symons’ scanning locations are Police Approved Secure Facilities (PASF) and DBS checking is carried out on all staff prior to a contract of employment being offered. A number of staff have also been vetted to Non Police Personnel Vetting (NPPV) Level 2 and Level 3.

We are fully GDPR compliant and have extensive measures and processes in place to ensure that our premises, staff, operations and systems comply with all of the key relevant standards that our private healthcare customers require, including:

  • NHS Data Security and Protection Toolkit
  • BS 10008: Evidential Weight and Legal Admissibility of Electronic Information
  • ISO 27001: Information Security Management System
  • ISO 9001: Quality Management System
  • ISO 14001: Environmental Management System
  • Cyber Essentials Plus
Financial and Legal Services

Hugh Symons provides document scanning and digital mailroom services to a number of Financial and Services organisations. We work with organisations such as the Local Pensions Partnership, Aviva Insurance and Sonali Bank to help manage data more securely and efficiently.

Hugh Symons’ scanning locations are Police Approved Secure Facilities (PASF) and DBS checking is carried out on all staff prior to a contract of employment being offered. A number of staff have also been vetted to Non Police Personnel Vetting (NPPV) Level 2 and Level 3.

We are fully GDPR compliant and have extensive measures and processes in place to ensure that our premises, staff, operations and systems comply with all of the key relevant standards that our customers in Financial and Legal Services organisations require, including:

  • BS 10008: Evidential Weight and Legal Admissibility of Electronic Information
  • ISO 27001: Information Security Management System
  • ISO 9001: Quality Management System
  • ISO 14001: Environmental Management System
  • Cyber Essentials Plus
Manufacturing

Hugh Symons provides a document scanning service to Manufacturing companies throughout the UK in sectors including Aerospace, Pharmaceutical, Food & Drink and Biological Sciences. We work with organisations such as Airbus, Eaton Aerospace, Cobham PLC, Elliott Turbo, Teconnex, Multi Packaging Solutions, Pall Manufacturing and Mondelez International. Documents we digitise include:

Hugh Symons’ scanning locations are Police Approved Secure Facilities (PASF) and DBS checking is carried out on all staff prior to a contract of employment being offered. A number of staff have also been vetted to Non Police Personnel Vetting (NPPV) Level 2 and Level 3.

We are fully GDPR compliant and have extensive measures and processes in place to ensure that our premises, staff, operations and systems comply with all of the key relevant standards that our customers in Manufacturing organisations require, including:

  • ISO 27001: Information Security Management System
  • ISO 9001: Quality Management System
  • BS 10008: Evidential Weight and Legal Admissibility of Electronic Information
  • ISO 14001: Environmental Management System
  • Cyber Essentials Plus
Housing Associations

Hugh Symons offers a secure document scanning service to Housing Associations throughout the UK and we digitise a variety of file types, including:

  • Tenancy Files
  • Maintenance Files
  • Leaseholder Files
  • Shared Ownership Files
  • Property and Estates Files
  • Asset Management Files
  • Invoices
  • Payment Support Files
  • HR Files
  • Sewage Plant Files

Our Digital Mailroom services is also used by Housing Associations so that their post can be redirected to Hugh Symons to be scanned, delivered electronically and distributed within the customer organisation whether staff are office based, working remotely or working from home.

Our scanning locations are Police Approved Secure Facilities (PASF) and DBS checking is carried out on all staff prior to a contract of employment being offered. A number of staff have also been vetted to Non Police Personnel Vetting (NPPV) Level 2 and Level 3.

We are fully GDPR compliant and have extensive measures and processes in place to ensure that all our premises, staff, operations and systems comply with all of the key relevant standards that our customers in Housing Associations require, including:

  • BS 10008: Evidential Weight and Legal Admissibility of Electronic Information
  • ISO 27001: Information Security Management System
  • ISO 9001: Quality Management System
  • ISO 14001: Environmental Management System
  • Cyber Essentials Plus
  • NHS Data Security and Protection Toolkit

Data Conversion Services

Find out how we help organisations convert data in legacy systems or on disc to formats for use in current back office systems.

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Why Choose Hugh Symons?

Every project Hugh Symons is involved in, regardless of size and complexity, receives the same high level of service and dedication to ensure a successful outcome and customer satisfaction.

By striving for continuous improvement in every aspect of our business and learning lessons based on best practice, we can offer advice and options on effective solutions that best fit customer requirements.

Hugh Symons processes are underpinned by accreditation to key British and International Standards on Information Security, Legal Admissibility, Quality Management and Environmental Management. Customer information is treated with the same security, care and attention as if it were our own.

See what some of our customers say below and in the Case Studies found on the Sectors pages of this website.

Microfilm Scanning Services

Find out more about scanning legacy microfilm or microfiche to formats for use within current back office systems.

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What Our Customers Say

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Contact us

Southern Office
Alder Hills Park
16 Alder Hills
Poole
BH12 4AR

Tel: 01202 712470

Northern Office
Albion Mills Business Centre
Albion Road
Bradford
BD10 9TQ

Tel: 01274 614444

Email: info.man@hughsymons.com

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