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HSIM Actions Security Review 20.02.2008

Milton Keynes General Hospital Extends Scanning Contract 12.02.2008

Hugh Symons Wins Additional GUM Contracts. 12.03.2007

Hugh Symons Purchases New IBML Scanners 30.10.2006

South Devon Healthcare NHS Trust Extend Scanning Contract  30.10.2006

Hugh Symons Commences Major Project at Birchill Hospital 30.10.2006

Royal National Hospital for Rheumatical Diseases Appoint Scanning Provider 30.10.2006

Archive News

 

 

HSIM Update and Review Security for Handling and Transporting Data

With over 30 years in the document management business, HSIM has always been aware of the security and confidentiality issues surrounding the handling of clients’ documents.  We have constantly updated our security measures to include such facilities as CCTV, on-site security patrols, and state of the art software for our own IT systems.

 

 

The need for stringent security measures has been further highlighted lately with the loss of data from Government departments and NHS Trusts and many of our clients have placed even greater demands on our security systems.  In order to reassure our clients and also to reaffirm our own commitment to a secure service of the highest quality we have undertaken a review of our procedures.  We have consulted with some of our NHS clients and will be offering additional measures in the form of:
  • Data safes installed in our vans to provide additional security for data in transit
  • 1024 bit Asymetric encryption where required – this provides military standard security
  • Regular security risk assessments for IT and premises.

Milton Keynes Hospital Extends Scanning Contract

After winning two consecutive contracts for the scanning of medical records, at Milton Keynes General Hospital NHS Trust, a further extension has been issued by the Trust’s Purchasing Department to allow the contract with Hugh Symons to run until August of 2008.

With over 23,000 new patients each year the number of medical records the Trust has to be scanned on an on-going basis represents approximately 4 million images.  In addition to this the Trust also intends to scan A & E cards which adds a further 250,000 images to the total count.

Whilst the scanning marketing is very competitive, having invested in 3 new high speed IBML scanners Hugh Symons was been able to continue to provide very keen pricing for the projects.  This together with the CDView viewing software, which Hugh Symons provides free of charge, and the quality of service were the decisive factors in the contract originally being offered to Hugh Symons. This further extension illustrates the Trust's satisfaction with the service provided by HSIM.

 

HSIM Wins Additional Contracts to Scan GUM Files

In recent years there has been a marked increase in the incidence of sexually transmitted diseases, which has place additional pressures on the area of the NHS responsible for dealing with this.  Increased patient numbers, a legal requirement to retain the records for a minimum of 8 years, the need for speedier access and the Government directive towards EPR have all played a part in the need to store records in electronic format.

HSIM already has a proven track record in scanning GUM records and has, within the last month, been awarded contracts to scan for an additional two NHS Trusts.  Whilst general medical records include confidential details, the information contained in GUM records is often perceived to be of an even more sensitive nature and GUM departments are rightly very cautious when considering outsourcing the scanning of their files.  The security measures that HSIM has in place for the conversion of this type of record have convinced more than 20 GUM departments to utilise the secure off-site scanning service.

Most of the GUM departments for whom HSIM is providing scanning services are using HSIM’s CDView software for viewing and retrieval as it allows a scaleable solution whilst providing authorized access and is also provided on a licence free basis.

For more information on scanning of GUM records or CDVIew software contact us on:

Info.man@hughsymons.com

 

Hugh Symons Purchase New IBML Scanners

 

To meet demand and timescales from the numerous high volume scanning contracts recently won, HSIM has ordered 3 new IBML scanners, the first of which has been delivered this week. 

The Image Trac III scanners are capable of processing in excess of 12,000 A4 documents per hour and this state of the art technology will assist in improving turnaround times for HSIM’s clients.

Scanning Services Director of HSIM, Chris Booth, comments on the purchase:

“The purchase of these new scanners reinforces our company’s policy of investing in the future, whether it be in technology or development of our personnel.  We believe by being at the cutting edge of the business we are able to achieve the balance of providing a quality, competitively priced service to our clients with a secure and varied work environment for our staff”

 

South Devon Healthcare NHS Trust Extend Scanning Contract

Hugh Symons has recently been awarded a 12 month extension to our scanning Medical Records for South Devon Healthcare NHS Trust. The scanning contracts was originally awarded three years ago, but even prior to that the two organizations have built up a long standing business relationship

Before the document scanning commenced, Hugh Symons had been the preferred microfilm supplier to the Trust for in excess of 10 years.

HSIM Appointed Scanning Service Provders to Pennine Acute Hospitals

Following the award of a 5 year scanning contract earlier this year, Hugh Symons are now involved the removal of all records from the Birch Hill Hospital site in Rochdale, which is due for closure. The files will be stored securely at Hugh Symons’ northern document processing centre whilst scanning is underway.

  Royal National Hospital for Rheumatic Diseases Award HSIM Contract

Hugh Symons has recently been chosen as the preferred scanning supplier for the Royal National Hospital for Rheumatic Diseases NHS Trust (Bath). Having already assessed several requirements including Dietetic Records, HR Records, Psychology Records, the Trust has now commenced their scanning project with Medical Records. In is planned that other applications will follow once this pilot project has been successfully completed.

 

 

 

 
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